Component Data Form

In the Project window screen, select your property by clicking on the name of your project once and then click on the Components button.

A Browsing Project Components screen will show up. Click on the New Components button.

Changing a Project Component screen will show up with Component and Component Remarks tabs.

The Component tab is where the component information is entered, and the Component Remarks tab is where the component descriptions and comments are entered.

Component: Begin by entering the name of the component. You may also press the Custom List button to import a component from the Custom Component List. If you import a component from the Custom Component List, the following items are filled in for you: component, category, unit, unit cost and useful life. (If you do not import a component, but instead enter the name of one, you will have to fill in these fields yourself). Note that the Custom Component List is your own personal list of components that you create and maintain yourself. As a reference aid, Reserve Pro also includes a Master component database of numerous predefined components. Simply press the Master List button to import an item from this list. Category is a drop down list of stored categories. You may choose a category from the drop down list or enter a new one. The stored categories accumulate from the categories you enter for each component. Thus, if you enter a category that is not already on the list of stored categories, you will be prompted to add the category to the list. You may suppress this prompting to add a new category to the list by selecting File and then Preferences from the main menu. This will display the Prompt for Category List Add toggle field. Simply click on this field to set or clear the prompting action. (A check mark indicates that the field is set). Selecting categories from the list is quicker than having to type them in each time, and it also helps keep your entries consistent because you will be choosing from the same list each time.

The next entry is Unit of Measurement. Typical values are: SQ FT, EACH, etc. Unit Cost is the cost for the unit of measurement (for example, if the unit of measurement is SQ FT, the unit cost would be for one square foot). Cost Type is chosen from Contractor or In-house. (Contractor means that the cost includes price markups from a contractor). Percent Replacement refers to how much of the component is to be replaced. Normally, this value is 100%, but could be adjusted if only a portion of the component is being replaced. This value directly affects the replacement cost. Quantity is in reference to the number of units of measurement. After entering the quantity, the total cost is calculated and displayed. This value is calculated by multiplying the unit cost by percent replacement by quantity. The next entry is Construction Cost Index. When performing an analysis, there are two ways to calculate future values of components. One way is to use an inflation rate that is applied to all components. The other way is to use a separate construction cost index that is applied to each component individually. Having a construction cost index for each component allows for those components whose costs do not closely follow the general inflation rate. Think of a construction cost index as an individual inflation rate for a component. Salvage value refers to any remaining value of a component at its time of replacement. Placed in service is the date upon which the component began being used. Useful life is the normal lifespan of the component in months and years. The recur box is checked if the component is to replaced each time it reaches the end of its lifespan. Conversely, if the item is not to be replaced at the end of its lifespan, uncheck the recur box. (Click on the recur box to check or uncheck it). Note that the program will automatically uncheck the recur box before exiting the screen if there is a zero useful life defined for the component. To manually adjust the lifespan for a component, enter the desired adjustment values for years and months under Useful Life Adjustment. Check the negative box if the adjustment time reduces the useful life of the component, and uncheck the negative box if the adjustment increases the lifespan of the component. (For a component with recurring replacement, this adjustment will only affect the first scheduled replacement date, and the normal, unadjusted lifespan will apply to all subsequent component replacements). The print button will generate a printout of the component data for hardcopy purposes.

Component Remarks: This tab contains a Spell Check button allowing you to check the spelling of the remarks.

Once you have filled in the information for the current component, press the Ok button, and you will be ready to define another component. If the defined component is not on the Custom Component List, you will be prompted to add it. You may suppress this prompting to add a new component to the list by selecting File and then Preferences from the main menu. This will display the Prompt for Custom List Add toggle field. Simply click on this field to set or clear the prompting action. (A check mark indicates that the field is set). If you are adding multiple components that are similar, you may wish to use the Repeat Insertion button. While adding a new component, this button saves the current component but does not exit the data form, keeping the current entries intact. At this point, you have saved the component and are now working on a new, duplicate component. While changing an existing component, this button saves a duplicate of the current component, but remains in the current component. At this point, you have saved a duplicate of the current component but remain editing the current component. (The duplicate component can be accessed later from the scrolling list of components). Use of the Repeat Insertion button precludes you from having to re-enter the entire form each time for similar components.